5 Reasons Why You Should Write a Request Letter for Transfer to Another Branch

There may be various circumstances in life that require an individual to relocate to a different location. These circumstances may be favorable or unfavorable, necessitating a change in location, company, institute, or organization. A transfer request letter, in any case, would be a request for permission to transfer.

Knowing how to write a transfer letter can help you get your transfer approved. In this article, we will go over how to write a transfer request letter step by step and provide examples to guide you craft your own.

What is a Request Letter for Transfer to Another Branch?

When an employee wishes to transfer from one branch to another within the same company, he or she must submit an employment certificate and request letter for transfer to another branch. Furthermore, the branches could be in the same city/region, elsewhere in the country, or even in another country. The transfer letter is typically sent to the company’s Office of Human Resources.

Common Reasons Why You Should Write a Request Letter for Transfer to Another Branch

Here are a few common reasons why you ought to write a transfer request letter to another branch:

Due to family or personal reasons
Due to marriage and childbirth
Due to spouse’s job relocation
Due to educational purposes
Due to medical reasons

Steps for Writing a Request Letter for Transfer to Another Branch

To write a transfer letter of request, follow the steps below:

Begin with a formal greeting

Begin your letter with a formal salutation such as “Dear Ms/Mr/Mrs[Last name of your manager or supervisor].”

Mention the letter’s purpose

The purpose of writing a transfer letter is explained in the introduction. Mention your position, the name of the company, and the department or city to which you want to transfer.

Explain why you want to be transferred

Mentioning the reason strengthens the credibility of your application. However, your reasoning does not have to be explicit, and you can summarize it in a single sentence.

Mention your previous employment with the company

Outline your work history with the organization and how your contributions have helped its growth. You can even mention any notable achievements you have had while working for them.

Write a conclusion

Thank and appreciate the recipient for their time and consideration at the end of your letter. You can even include a positive statement about your current job and your positive experience there.

Include your curriculum vitae

While it is not required, including your CV is a great method of reminding management of your skills, achievements, and qualifications. However, ensure that your CV is up to date and that it is tailored to the job role you are applying for.

What to Include in a Request Letter for Transfer to Another Branch?

The following are the most important details to include in the request:

Your current position title
Term of employment
The location/name of the branch where you are currently employed
The location/name of the branch where you want to go
A brief explanation of the reasons for your request

Sample and Template

To help you in writing your own letter, here is an example and template that can serve as a guide throughout the writing process.

Request Letter for Transfer to Another Branch Template

[Your name]

[Address]

[City, State, ZIP Code]

[Email address]

[Phone number]

[Date]

[Recipient’s name]

[Title]

[Company name]

[Address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my desire to transfer my position from [company] to a similar position at [company] in [city]. My husband was recently transferred to [city], and I intend to join them.

It’s been a pleasure working here for the past years. I’ve gained a lot of knowledge and insight.

I have enclosed an updated resume for your consideration. Thank you so much for taking the time to read this.

Sincerely,

[Signature]

[Your name]

Request Letter for Transfer to Another Branch Example

Philip Morgan

123 Main Road St.

Oceanside, NY 02341

philip.morgan@email.com

445-092-3345

February 01, 2022

Michelle Anderson

Head of Human Resources

ABC Company

009 St. Main Way

Oceanside, NY 17623

Dear Ms. Anderson,

I am writing to express my desire to transfer from ABC Company to XYZ Inc. in Philadelphia in a similar position. My wife was recently transferred there, and I plan to join them.

It’s been a pleasure to work here over the years. I’ve learned a lot and gained a lot of insight.

I’ve attached an updated resume for your review. Thank you for taking the time to read this.