The Ultimate Guide in Writing an Experience Letter (10 Steps for Beginners)

Experience Letter

When an employee wishes to pursue a new job opportunity, they should include several documents in their work portfolio. An experience letter is one of those documents. As a manager or employer, current or former employees may request that you write an employee experience letter on their behalf. 

This article will discuss the definition of an experience letter, its steps and tips, as well as an example and template that you can use when creating your own letter. 

What is an Experience Letter? 

An experience letter is a professional document written by a current or former employer that confirms an employee’s time spent with the company as well as the knowledge, skills, and experience they gained while there. An experience letter’s purpose is to validate claims made about a job candidate’s skills and experience in their resume, cover letter, or Curriculum Vitae (CV). This is one of the most important documents a person can have in their professional portfolio.

What You Should Make Sure Before Writing an Experience Letter? 

Before agreeing to an employee’s request to write a company experience letter, make certain that:

  • You are intimately familiar with the employee’s work experience and skills.
  • You can provide positive feedback about the employee. 
  • Specific examples of the employee’s work habits, skills, or experience can be provided.


The details below demonstrates the purpose of an experience letter that you should know: 

  • It can be concrete evidence of the employee’s work experience. 
  • It serves as a document that can support the experience mentioned in the resume of an employee. 
  • The letter states the employee’s expertise and performance at the previous job, and the recruiter can use that information to determine your salary.
  • The experience letter will help people get better job opportunities and will also be useful for furthering their education.
  • With the assistance of an experience letter, one can gain admission, a scholarship, or an assistantship for studies and jobs abroad. 
  • When an employee wishes to leave a company, an experience letter from the previous employer must be submitted.

Types of Experience Letter 

Here are some examples of experience letters that you can use for various purposes:

An experience letter is a formal document given to an employee by their employer. This document serves as proof of an individual’s employment with the organization. It includes the employee’s tenure with the company, assigned roles, skills learned on the job, and a review of the employee’s overall performance. Furthermore, here are different types of experience letter for employee that you can use: 

An experience letter for teachers is a certificate issued by the authority of the school/college/university after leaving the position with proper resignation. An experience letter serves as proof of your work experience and the length of time you have worked for a company.

This letter is intended to certify that a previous employee worked for your accounting firm and to inform the (potential) future employer about the professional relationship.

A pharmacist experience letter is a certification that includes an employee’s name, title, and period of employment.

A certificate of computer operator experience is an official written document issued by a company to an employee upon completion of his or her work contract. This document verifies that a computer operator seeking a new job role has the necessary minimum job experience.

It primarily highlights a sales executive’s strengths and skills demonstrated while working for the organization. It also lists the employee’s job duties and the exact length of employment of employees who are departing the organization.

A nursing experience letter is a written confirmation of a nurse’s skills, qualifications, attitude, and experience. Typically, this letter is written by a former employer, colleague, or teacher. It confirms that the nursing candidate did an excellent job and is a pleasure to work with.

A physiotherapist experience letter is a document that details your achievements, skills, and experiences in this role. Hiring managers use this document, along with your cover letter, to evaluate your qualifications and determine if you’re a good fit for the job.

The lab technician experience certificate verifies that you have previously produced excellent work. It highlights your tasks and responsibilities, as well as how the organization benefits from them; it improves your resume and aids in salary negotiations.

An experience certificate can help you get a good job and achieve your goals, and you can use your skill in the security guard job post to demonstrate your responsibility and efficiency. Experience Certificate is required to become a good security guard and earn the expected salary.

An administrative assistant experience letter is used to highlight information on your resume, connect your skills to the job requirements, and make a compelling case for why you are the best fit for the position. The letter is intended to show employers why your qualifications and experience as an administrative assistant would be beneficial to their company.

It is a letter issued by your employer stating the duration of your employment as an account executive, the main roles you were assigned, the skills you learned, and your overall performance review. When changing jobs, an experience letter is usually required.

How to Write an Experience Letter? 

An experience letter is similar to a recommendation letter in length. When writing a company experience letter, follow these ten steps: 

  1. Use company letterhead

When possible, it should always be written on company letterhead. Typically, this is done by typing the letter and printing it on the official letterhead. If your company does not have official letterhead, include your company seal and contact details in a professional heading so the employer can call you to confirm the letter. 

  1. Include the date of issuance

In the upper right-hand corner of the letter, write the date you gave the letter to the employee. You can write the date completely or use the MM/DD/YY format, but regardless of which format you use, include the month, day, and year.

  1. Create a salutation 

If you know the hiring manager or the person who will read the letter’s name, address them as “Mr./Ms.” and their last name. If you don’t know their name, use a polite and professional greeting like “To Whom It May Concern.”

  1. Include the full name of the employee

According to the company’s official records, the experience letter must include the employee’s full legal name. This reduces the possibility of confusion and ensures that the new employer can easily match your letter to their official employee record.

  1. Include the employee’s title or designation

Mention the employee’s current job title or position with the company. If the employee was promoted from a previous position, include their previous designations as well as a statement explaining why they were promoted.

  1. Include your company’s name

In the letter, include your company’s full name. Include both names if your company conducts business under a name other than its legal business name. This also aids the reader in verifying the letter’s authenticity. 

  1. Mention the employee’s tenure with your company

Include the employee’s start date and last day of employment with your company. If they are still working for you, use “present” as their termination date. Include the date if the employee’s last day of employment is in the future but you know the exact date.

  1. Describe the employee

Write a brief summary of the employee’s work lifestyles, skills, knowledge, experience, strengths, and performance as they relate to the position for which they are applying. This is easiest if the employee gives you a copy of the job description. Your description should demonstrate that the employee possesses the specific skills and experience that the new employer seeks.

  1. To close the letter, make a positive statement about the employee’s future

Include a statement informing the employer that the employee is leaving your company of their own free will and wishing them the best of luck in the future. If the employee was let go, you can explain that it was due to budget constraints rather than poor performance. This informs the employer that the employee is leaving in good shape.

  1. Include a signature line 

Include a signature line with a professional closing phrase, your signature, your printed name, your position with the company, and the seal of the company. If not already included in a heading, include the organization’s name and address. Because an experience letter is an official document, it should always be written by a company official. 

Sample and Template 

To get you started, we’ve provided a sample and downloadable template to help you write your own letter. Take a glance at these:

Sample 1

Here is an example of an employee experience letter:

Date of issuance: _______________

To whom it may concern, 

This letter confirms that [Employee’s name] worked for [Company’s name] in the role of [Employee’s designation] from [Employee’s start date] to [Employee’s last day].

[Employee’s name] has been dedicated and loyal to his/her work and responsibilities with [Company’s name] throughout his/her tenure with us. His/her duties included [list key responsibilities, experiences, skills, strengths, and so on]. He/she has performed admirably in this capacity. While working for our company, [Employee’s name] has always maintained a professional and courteous attitude and appearance.

His/her decision to leave our company is entirely his/her own, and we wish him/her the best of luck in his/her future career endeavors.

If you require any additional information, please contact us. 



[Printed name of signatory]

[Signatory’s designation]

[Company’s seal]

Sample 2

Here is an example of experience letter: 

Date of Issuance: January 01, 2021 

To whom it may concern: 

This is to confirm that Leslie Smith worked for XYZ Pvt. Ltd. as a Senior Copywriter in our Marketing department at our IC location for 6 months beginning July 1st, 2020 and ending December 31st, 2020.

Leslie was honest, hardworking, and responsible during his time with us.

She has consistently maintained professional relationships with the team and colleagues while working with us.

Leslie’s decision to move on is entirely her own.

We wish her the best of luck in his future endeavors.


Megan Frank 

HR Head 

Key Takeaways 

  • Experience Letter can be tangible evidence of the employee’s work experience.
  • It is a document that can sustain the experience listed on an employee’s resume.
  • The letter details the employee’s previous job experience and performance, which the recruiter can use to ascertain your salary.
  • The experience letter will assist people in obtaining better job opportunities as well as advancing their education.
  • An experience letter can help you gain admission, a scholarship, or an assistance for studies and jobs overseas.