5 Reasons Why You Should Write an Experience Letter for Administrative Assistants

An administrative assistant, also known as an office clerk, receptionist, or secretary, handles clerical and organizational duties on a daily basis. They are among the most important employees in any organization, keeping everything operating smoothly behind what goes on.

However, did you know that an experience letter is one of the most important documents an employee should have? If you are looking for a better job, you will need this letter as proof of your previous employment as an administrative assistant.

In this article, we will shed light on the reasons why you should consider writing an experience letter for administrative assistants and go over everything you need to know about it.

What is an Experience Letter for Administrative Assistants?

An Administrative Assistant Experience Letter is an official document issued by a company to an employee at the end of his or her employment contract. This document confirms that an administrative assistant seeking a new position has the necessary minimum relevant work experience.

It’s a method of demonstrating an employee’s abilities, skills, capabilities, and readiness for a more difficult job responsibility. This is one of the most important documents in a worker’s portfolio because it can be used as a reference in the future or in their promotion.

Why is it Important?

Starting work early may appear difficult, but here are some reasons why an experience letter for an administrative assistant is necessary for getting a job.

The letter is a document that can be used to back up an employee’s experience listed on their resume.
The company’s experience letter is concrete evidence of the employee’s work experience.
The experience letter will help people get more job possibilities and will also be useful for furthering their education.
The letter states the employee’s expertise and performance at the previous job, and the recruiter can use that information as a reference in determining your salary.
With the assistance of an experience letter, one can gain admission, a scholarship, or an assistantship for studies and jobs abroad.

When to Provide an Experience Letter for Administrative Assistants?

As an HR Professional, you can provide experience letter to an employee under the following circumstances:

An employee emails a request: Employees frequently request an experience letter after leaving the organization. When an employee applies for a loan, they may ask for a certificate highlighting their time with the company.
An employee completes a specific milestone at the organization: Only provide an experience letter to employees who completed a specific time period or milestone in the organization in accordance with the organization’s guidelines.
An employee serves the notice period: If an employee requests an experience letter after resigning, provide it on the last day of work. This ensures that the employee serves his or her notice period and does not owe any money.

What to Include in an Experience Letter for Administrative Assistants?

Here the information that you should include in an experience letter:

Issuance Date
Name of employee
Designation
Duration of Employment
Major job responsibilities (if possible)
Signature
Employer’s name
Job Title
Name of company
Institution’s seal

How to Write an Experience Letter for Administrative Assistants?

As an HR Professional, follow these steps to write an experience letter for current or former employees:

Write on the company’s letterhead

Because the experience letter is an official document, only use the company’s letterhead. You can accomplish this by typing the certificate into a word processing document and printing it on an official certificate containing the company’s information. If the company does not have letterhead, make sure to stamp the experience letter with the company’s seal.

Start with a salutation

Begin the certificate with a formal salutation, such as “Dear” or “Mr/Ms/Mrs,” and then follow with the full name of the person reading the experience certificate. If you don’t know who the person is, use a professional salutation like “To Whom It May Concern.” This type of salutation applies to everyone who is reading the certificate.

Write the employee’s full name

Mention the employee’s full legal name as per the company’s official document. This reduces the possibility of confusion and aids an employee’s search for new employment.

Include the employee’s designation and company’s name

The next line of an experience letter includes the employee’s designation as well as the name of the company for which they worked. If an employee was promoted, explain why, including prior designations. This provides positive feedback to the employee.

Include the start and end dates of your employment

Mention the employee’s start date and the last day they worked for the company in the following line. If you’re writing an experience letter for a current employee, include their start date and last day of work. Include the future date in the certificate if the last day of employment is a future date.

Close the experience letter

Finish the experience letter by wishing the employee success in their future endeavors. The reason for leaving the job is not mentioned in an experience certificate. Concentrate on making the closing statement polite because it can affect your chances of being hired by another company.

Include your signature

In the end, include a signature line with your name and designation. Sign the document and stamp it with the company’s seal.

Sample and Template

Take a look at this sample and template that can guide you out in writing an experience letter for administrative assistants.

Sample 1

Here’s a template of an administrative assistant’s experience letter.

[Date of Issuance]

To whomsoever it may concern,

This certificate confirms that [employee’s Name] worked as an administrative assistant for [company’s name] from [employment start date] to [employment end date].

Her major responsibilities are:

[State the major roles/responsibilities of administrative assistant]

[Employee’s name] has demonstrated great dedication and exemplary work ethics during their time with [Company’s name].

We wish them all the best in their future endeavors.

Sincerely,

[Signature]

[Name]

[Job Title]

[Company Stamp]

Sample 2

Here’s an example of an experience letter for administrative assistants.

Date of Issuance: June 30, 2021

To whomsoever it may concern,

This certificate confirms that Ms. Rica Cruz worked as an administrative assistant for Big Ben Company from February 2019 to March 2021.

Her major responsibilities are:

Answer phones and greet visitors
Schedule appointments and keep track of calendars
Staff and other meetings should be scheduled and coordinated.
Mail should be collected and distributed.
Prepare memos, emails, invoices, reports, and other correspondence as needed.
Create and edit documents ranging from letters to reports and instructional materials.
Create and maintain both electronic and physical filing systems.
Account management and bookkeeping

Ms. Cruz has demonstrated great dedication and exemplary work ethics during their time with us and the company.

We wish them all the best in their future endeavors.

Sincerely,

Mr. Francis Guiseppe

Head of Human Resources

Key Takeaways

An Administrative Assistant Experience Letter is a legally binding document issued by a company to an employee that indicates that an administrative assistant looking for a new position has the required minimum work experience that is relevant.
The letter is a document that can be used to support an employee’s resume experience. It is from the company that is tangible proof of the employee’s work experience.
This can help people get more job opportunities as well as help them further their learning.
The letter describes the employee’s previous job experience and performance, and the recruiter can use that information to determine your salary.