Securing The Job Opportunity: How To Write An Effective Interview Acceptance Letter

Acceptance Letter for Interview

According to a study, those who apply for 21 to 80 job ads have a 30.89% probability of being employed, while those who apply for more than 81 have a 20.36% chance. Job offers often arrive 20–40 days after an interview.

You only have 7 seconds to make a good first impression. And how you respond to an invitation for a job interview can make you stand out from other applicants. And to formally and professionally accept an interview, you must write a letter of acceptance. 

Here is an article about acceptance letters for an interview that will help you give an employer a good first impression.

Why Send An Acceptance Letter For An Interview

An interview acceptance letter is created when your job application is successful, your CV meets the standards, and you are invited to an interview. This letter is usually sent by regular mail, but if time is of the essence, it can also be sent by overnight mail or express delivery.

This letter is important because it will serve as a reminder for you and the hiring manager. It is also a great chance to show that you are still interested in the job. Even if the head of the Human Resources department says it’s unnecessary, it’s a good idea to accept and confirm with an email or letter. You’ll know the details are correct. Ask about the office’s location and who you’ll be interviewing.

Tips For Writing A Letter Of Acceptance For An Interview

Here are some of the tips on writing your acceptance letter for an interview:

  • Establish A Personal Relationship

When you are asked to come in for an interview, the hiring manager or interviewer will tell you his or her name. This gives you a chance to make the beginning of your answer more personal. You should start the letter by saying how much you want the job.

  • Answer the details

If a hiring manager extends an interview, she likely gave one or more time frames and dates which work best for her. Try to work within the limits set instead of suggesting something completely different. This method will show how flexible you are.

  • Show Your Expertise

It’s usually a good idea to research the company as much as possible before agreeing to an interview. You may utilize this knowledge to improve your appearance before your encounter.

  • Close With Enthusiasm

Wrap up your letter by thanking the person for the chance and giving a quick summary of your qualifications.

When To Send The Acceptance Letter

Ideally, you will have to send a response to an invitation for a job interview right after you receive it. One exception is when hiring managers inform you that they intend to send you a confirmation email when they invite you to an interview.

If that’s the case, wait for the email. Contact the recruiting manager to double-check if you have yet to receive a confirmation message within a day or two.

How To Write The Acceptance Letter

Here are some things you need to write your acceptance letter:

  • Don’t change the subject line.

If you get an email asking you to do an interview, just hit “Reply” to keep the same subject line. Using the same subject line will make it easier for the hiring manager to track down your response.

  • A Thank You Message To The Hiring Manager

Thank the hiring manager right immediately for the opportunity to interview. This demonstrates to the recruiting manager that you are courteous, professional, and enthusiastic about the position.

  • Include Time Availability

Tell them when you are available and give them your phone number if you want the job. Tell the hiring manager if you have any schedule conflicts that you can’t change, like having to care for someone.

  • Maintain a professional tone

Keep your messages positive and polite, and don’t use emojis or words that could be seen as too casual. Then make sure your email is correct before you send it.

  • Ask questions

Don’t be scared to ask questions in your reply. If you have not seen a job description, this is a good time to ask for one. If you have questions about where the interview is or where to park, now is also the time to ask.

  • Politely decline the

If you’re not interested in the position, notify the recruiting manager once you’ve thanked them for contacting you. All that is required is a brief, courteous explanation.

Sample And Template

To finally accept an interview, here is a sample of the acceptance letter you can use.

(Your Name)


(City, State ZIP Code)




(Interviewer’s Name)

(Company Name)


(City, State ZIP Code)

Dear (Interviewer’s Name),

Thank you for extending an invitation for an interview for the (Position) role at (Company Name). I am pleased to accept your invitation to interview on (date) at (time).

I am available for the interview on the proposed date and time, and I will be happy to provide you with any additional information or documents you may need. Please let me know if there are any specific parking instructions I should know or who I should ask for upon arrival.

Please let me know if any accommodations are needed.

I look forward to meeting with you and discussing my qualifications further.


(Your Name)

Wrap Up

  • You get an interview acceptance letter if your job application is successful and your CV matches the requirements. If urgent, this letter may be delivered overnight or express.
  • A confirmation letter will remind you and the recruiting manager. It’s also an opportunity to express your interest in the position.
  • You must respond to job interview invitations immediately. When recruiting managers to invite you to an interview, they may tell you they will email you a confirmation.
  • Wait for the email. Call if you haven’t heard from the recruitment manager in a day or two.