From Offer To Onboarding: How To Accept The Offer And Prepare For Your New Job

Acceptance Letter For Job Offer

Employers in the U.S. face an interesting challenge: filling nearly 10 million job openings with about a million fewer workers than positions. Today, the U.S. Bureau of Labor Statistics said that the number of job openings stayed mostly the same on the last business day of November. It was still 10.5 million.

It’s a good thing to get accepted to your dream job after going through an interview. And accepting a job comes with a letter to make yourself more professional-looking. However, writing an acceptance letter can be risky for a new employee like you.

Here is an article to guide you on what to do before writing and how to write your acceptance letter.

What is An Acceptance Letter For A Job Offer?

Even though you may have already accepted the job offer over the phone or in person, it’s a good idea to write it. The employer may even ask you to do so. A formal letter of acceptance must be short, clear, and professional. 

It could also be a letter telling the hiring manager that you agree to the job offer’s terms and conditions. A good letter of acceptance can set the tone for future communication with the hiring manager and leave a lasting impression.

Things To Do Before Writing An Acceptance Letter

Writing an acceptance letter is a challenging task, so here are the things you need to do before writing it:

  • Review the job contract

Even if you want the job, take 24–48 hours to evaluate it. Check the job title, hours, workstation, compensation, and perks. Even if you want the job, take 24–48 hours to evaluate it. Check the title, hours, workstation, compensation, and perks.

  • Ask for clarifications

If you have any questions about the employment offer, approach the recruiting manager or recruiter. This individual will usually inform you how to mail your acceptance letter.

  • Consider negotiating the terms of the job offer.

If you believe you can provide more value to the organization, you should strive to negotiate higher terms. You may also ask to change your start date.

Tips On Writing A Letter Of Acceptance

Here are some helpful tips for writing a professional acceptance letter:

  1. Use The Standard Format

If you print and send your letter, follow the business letter format. Your contact details, date, and new employer’s name and address should be at the top right and left, respectively. On the other hand, you should first write a clear subject line for an email.

  1. Thank the Employer and Accept the Offer

Address the letter to the corporate employee who hired you. To accept the job, write the job title on the letter and thank the individual. You could also add a short sentence about what you’re looking forward to in your new job.

  1. Employment Agreement and Start Date

You should verify your salary, perks, and paid time off. Here, include any specific arrangements you negotiated during the interview, such as working from home or pre-booked vacation time, and the day you agreed to start. It’s crucial to write these things down to avoid confusion.

  1. Properly Conclude The Letter

Before you leave, thank the offer or express your delight about the new job. Since it’s a formal letter and you know the recipient’s name, sign it with “Yours sincerely.”

If you mail your letter, you may include a handwritten signature above your typed name. Emails don’t need this.

  1. Proofread Before Sending

Don’t forget to have your letter proofread. No matter how thoroughly you check it, there’s no substitute for proofreading it by a professional.

Sample and Template

Here is a sample that you can edit.

(Your full name)

(Your location)

(Your contact information)


(Recipient’s full name)

(Company name)

(Company location)

Subject: Job Offer Acceptance – (Your Name)

Hello (Employer’s Name),

I appreciate your giving me the position of content creator at your organization. I am excited to accept the job and look forward to becoming a valuable member of your team.

Thank you again for this opportunity. I can’t wait to start working for your firm and making a difference.


(Your Name)

Wrap Up

  • A formal letter of acceptance should be brief, concise, and professional.
  • An acceptance letter could also be a letter telling the hiring manager that you agree to the job offer’s terms and conditions.
  • A good acceptance letter can set the tone for future conversations with the hiring manager and make an impression that will last.
  • Before writing your acceptance letter, you should review the contract, ask for clarification and negotiate the terms if needed.