Email is one of the most popular forms of written communication, both inside and outside of the workplace. A well-written professional email experience letter for an employee conveys a friendly, clear, concise, and actionable message to the recipient. It takes practice to learn how to write a professional email that meets all of these criteria.
In this article, we will discuss the steps on how to write an email body of an experience letter. We also provide a sample and template to help you write your own.
What is an Experience Letter Email Body?
An Experience Letter Email Body is simply a document that summarizes your previous work experience. This can help employers gain a better understanding of your skills and abilities. Furthermore, it can be used to confirm your employment history after you’ve resigned.
Why is it Important?
Because of its speed and efficiency, you’ll almost certainly use email in some capacity, regardless of your role or industry. Because email and other forms of digital communication do not allow us to pick up on natural communication cues such as body language, it is important to know how to write experience letter emails that are clear and accurate. Knowing how to write a professional email can help you:
- Save time
- Show competency
- Provide clarity
- Create a reputation for a person or company
Steps to Write an Experience Letter Email Body?
To write a professional experience letter email, follow these steps:
- Use a professional email address
Using a professional email address when submitting your experience letter email may help you in reaching your new career path. In the future, it may also be used for work-related purposes or formal communication.
- Add a concise, informative subject line
This is a brief phrase that summarizes the purpose of your email message or the goal of your communication. When sending an experience letter email, include a subject line so your audience knows what to expect and can easily locate the message again if necessary.
- Include the date of issuance
You can write the date completely or use the MM/DD/YY format, but regardless of which format you use, include the month, day, and year.
- Greet the recipient with a proper salutation
This is the first line of your email and serves as your greeting. This email greeting should reflect the tone of the email you’re sending—in this case, a professional tone. Depending on your relationship with the recipient, your greeting may differ.
- Write the body of your email
This is where you’ll share your entire message, much like the body of a letter. Regardless of the length of your email, which should be brief and to the point, the message should be actionable and include a best wish for an employee’s future endeavors.
- End your email with a sign-off and signature
The signature is where you identify yourself by name, title, and any other information pertinent to your communications. Most email programs allow you to add a fixed signature to the end of every email you send.
- Proofread your email
An error-free email demonstrates attention to detail and professionalism. Before you send an email, check it for spelling, grammar, and syntax errors. Check to see if you’ve included any files or attachments that you mentioned in your message.
- Check your recipient fields before sending your experience letter
Check your recipient fields before sending your email to ensure you’re sending it to the correct person, people, or group. You should also double-check that the email addresses are entered correctly.
Sample and Template
Here’s a sample and template of an experience letter for an email body. Take a look at these:
Sample 1: Experience Letter Email Body Template
Here’s a template of an experience letter email body.
[Subject Line]
[Date of Issuance]
Dear [Recipient’s name]
Good day! This letter confirms that [Employee’s name] worked for [Company’s name] from [Employee’s start date] to [Employee’s last day] in the role of [Employee’s designation].
Throughout his/her tenure with us, [Employee’s name] has been dedicated and loyal to his/her work and responsibilities with [Company’s name]. His/her responsibilities included [list key responsibilities, experiences, skills, and strengths]. He/she has done an excellent job in this role. [Employee’s name] has always maintained a professional and courteous attitude and appearance while working for our company.
His/her decision to leave our company is entirely his/her own, and we wish him/her all the best in his/her future professional endeavors.
Please contact us if you require any additional information. Thank you!
Sincerely,
[E-signature]
[Name]
[Title]
Sample 2: Experience Letter Email Body Example
Here’s an example of an experience letter email body. You can use this as your guide to customize your own letter.
Subject Line: Experience Letter for an Employee
Date of Issuance: March 2020
Dear Mr. Jack Roberts,
Good morning! This letter confirms that Ms. Jane Pierre worked as a Writer for ABC Company from June 2018 to January 2020.
Ms. Pierre has been dedicated and loyal to her work and responsibilities with ABC Company throughout her tenure with us.
Among her responsibilities were:
- Conduct research on the topics assigned to them.
- Check the accuracy of any data gathered during the research process.
- Create content in the form of articles, blogs, or papers based on the research data.
- Create well-researched pitches and send them to an Editor for approval.
- Read style guides or project briefs and apply what you’ve learned to create content for assignments.
- Convert the information they’ve gathered into readable, user-friendly content tailored to their target audience.
- Revise their work in response to editorial feedback.
She has performed admirably in this capacity. While working for our company, Ms. Pierre has always maintained a professional and courteous attitude and appearance.
Her decision to leave our company is completely her own, and we wish her the best of luck in her future professional endeavors.
If you require any additional information, please contact us. Thank you very much!
Sincerely,
Elleanore Scott
Head of Human Resources
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Final thoughts
- Email is one of the most widely used forms of written communication, both in and out of the workplace. A well-written professional email experience letter for an employee communicates to the recipient a friendly, clear, concise, and actionable message.
- It is essential to understand how to write clear and accurate experience letter emails. Submitting an experience letter using email can help you save time, show competency, provide clarity, and create a reputation for a person or company.
- Make sure to follow the guidelines and proofread the whole message before submitting it to avoid any grammar errors and misspelled words.