So, you’re desperately scrolling through Google while agonizing about the situation. You’ve just learned that the application for your dream job requires a letter of intent. But you are wondering, “What in the world is that?”
Chances are high that you’ve probably heard of cover letters. Are they similar to an employment letter of intent? What makes it different? What does it consist of?
In this article, we explain what a letter of intent is, how it differs from a cover letter and when you should use one. We also outline what a letter of intent should and should not include with some tips and free samples. Keep reading for a stress-free job application process.
What Is A Letter Of Intent For Employment?
A letter of intent for employment is a document that outlines an individual’s interest in a specific job or position within a company. It is typically written by the applicant and addressed to the employer or hiring manager.
In addition to expressing interest in the job, a letter of intent can also be used to request an interview or to ask for additional information about the position or the company. The letter can be an important tool in the job application process, as it can help the applicant stand out from other candidates and demonstrate their enthusiasm for the job.
Letter Of Intent vs. Cover Letter
A letter of intent and a cover letter are both types of documents that can be used in the job application process, but they serve different purposes.
Cover Letter
A cover letter is typically a one-page document that accompanies a resume and is used to introduce the job applicant to the employer or hiring manager. It is typically written in response to a specific job posting and is used to highlight the applicant’s skills, qualifications, and experience as they relate to the requirements of the job. A cover letter should be customized for each job application and tailored to the specific needs of the employer.
Letter of Intent
A letter of intent, on the other hand, is a more general document that expresses the job applicant’s interest in a specific company or industry. It may be used to inquire about job opportunities or to express interest in a specific company or position, even if a job posting is not currently available.
A letter of intent may be more detailed than a cover letter and may include information about the applicant’s goals, experience, and qualifications, as well as their interest in the company or industry.
What You Should and Should Not Include In A Letter of Intent For Employment
When writing a letter of intent for employment, it is important to include certain information to make a positive impression on the employer.
Here are some things you should include in your letter of intent:
What to include:
- Introduction: Start your letter with a brief introduction that includes your name and the purpose of your letter. Clearly state that you are writing to express your interest in the company or a specific job opening.
- Qualifications: Describe your skills, qualifications, and experience that make you a good fit for the job or the company. Be specific and highlight the skills that are most relevant to the position you are interested in.
- Accomplishments: Provide examples of your achievements that demonstrate your ability to succeed in the job or industry. This will help to establish your credibility and show the employer what you can bring to the company.
- Motivation: Explain your motivation for applying for the job or expressing interest in the company. Discuss why you are excited about the opportunity and how it aligns with your career goals.
What not to include:
- Personal information: Avoid including personal information that is not relevant to the job or industry, such as your marital status, religion, or political affiliation.
- Negative comments: Do not include any negative comments about your previous employer or colleagues. This can create a negative impression and may raise concerns about your professionalism.
- Salary expectations: Avoid discussing your salary expectations in the letter of intent. This is something that can be negotiated later in the hiring process.
- Typos or errors: Take the time to proofread your letter of intent and avoid typos or grammatical errors. A well-written and error-free letter will make a good impression and demonstrate your attention to detail.
How To Write An Effective Letter of Intent For Employment
Here are the steps for writing a letter of intent for employment:
- Research the company and the position: Before you start writing your letter of intent, research the company and the position you are interested in. This will help you tailor your letter to the specific company and show the employer that you have done your homework.
- Start with a strong introduction: Your letter of intent should start with a strong introduction that grabs the reader’s attention. Introduce yourself and explain why you are writing, including the specific position or area of interest.
- Highlight your qualifications: In the body of your letter, highlight your qualifications and relevant experience. Be specific and provide examples of your achievements that demonstrate your ability to succeed in the job or industry.
- Express your motivation: Explain your motivation for applying for the job or expressing interest in the company. Discuss why you are excited about the opportunity and how it aligns with your career goals.
- Keep it concise: Your letter of intent should be concise and to the point. Aim for no more than one page and use short paragraphs and bullet points to make it easy to read.
- Close with a strong statement: Close your letter with a strong statement that emphasizes your interest in the position and the company. Thank the reader for their time and consideration, and express your willingness to discuss the opportunity further.
- Edit and proofread: Take the time to edit and proofread your letter of intent. Check for typos, grammatical errors, and clarity. It may be helpful to have someone else read your letter to provide feedback.
When Should I Send a Letter of Intent for employment?
A letter of intent for employment can be sent at various stages of the job search process, depending on the circumstances and the purpose of the letter. Here are some situations when you may want to send a letter of intent:
- Inquiring about job opportunities: If you are interested in working for a specific company but there are no current job openings, you can send a letter of intent to express your interest and inquire about future job opportunities.
- Responding to a job posting: If you come across a job posting that interests you, you can send a letter of intent along with your resume and cover letter to express your interest and highlight your qualifications.
- Networking: If you have a professional connection to someone at a company you are interested in, you can send a letter of intent to introduce yourself and express your interest in the company.
- Follow-up: After submitting a job application or after an interview, you can send a letter of intent to follow up and reiterate your interest in the position and the company.
In general, it is best to send a letter of intent as soon as possible after identifying a potential opportunity or connection. This will show your enthusiasm and help you stand out as a proactive and motivated job seeker.
However, it’s also important to make sure that your letter of intent is well-written and tailored to the specific circumstances, so it may take some time to prepare a strong letter.
Samples and Templates
Here are some examples of letter of intent for employment:
Sample 1
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Employer’s Name]
[Employer’s Address]
[City, State ZIP Code]
Dear [Employer’s Name],
I am excited to express my interest in the [Position] role at [Company Name]. As a [Your Qualification], I am confident that I would be a great fit for the position and contribute to the growth and success of [Company Name].
My experience includes [Your Experience and Accomplishments], which I believe are directly relevant to the requirements of the [Position] role. In my previous role as [Previous Job Title] at [Previous Company], I [Previous Job Accomplishments]. These experiences have provided me with [Skills and Abilities] that I can leverage in the [Position] role at [Company Name].
I am particularly drawn to [Company Name’s Unique Aspects or Values], and I am excited about the opportunity to join a team that is passionate about [Company’s mission]. I believe that my skills and experience would enable me to contribute to the company’s mission and vision, and I am eager to make a positive impact in this role.
Thank you for considering my application. I have attached my resume and a list of references for your review. I am available to discuss my qualifications and interest in the [Position] role at [Company Name] at your convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
Sample 2
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Employer’s Name]
[Employer’s Address]
[City, State ZIP Code]
Dear [Employer’s Name],
I am writing to express my strong interest in the [Position] role at [Company Name]. With my experience and qualifications, I believe I would be a great fit for the position and would contribute to the success of the company.
As a [Your Qualification], I have [Your Experience and Accomplishments]. In my previous role as [Previous Job Title], I [Previous Job Accomplishments]. I believe that these skills and experiences have prepared me well for the [Position] role at [Company Name].
I am excited about the opportunity to work for [Company Name] and contribute to its success. I am particularly drawn to [Company Name’s Unique Aspects or Values], and I believe that my skills and experience would align well with the company’s mission.
Thank you for considering my application. I have attached my resume for your review. I would welcome the opportunity to further discuss my qualifications and interest in the [Position] role at [Company Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
Key Takeaways
- A letter of intent for employment is a document that outlines an individual’s interest in a specific job or position within a company.
- A letter of intent expresses a more specific interest in a particular position or company, while a cover letter is a more general introduction to the candidate’s skills and experience.
- A letter of intent for employment should include a clear statement of intent, relevant qualifications and experiences, and a positive tone, while avoiding unnecessary personal information or negative comments about previous employers.
- To write an effective letter of intent for employment, focus on highlighting your relevant skills and experiences, demonstrating your enthusiasm for the position and company, and using a clear and concise writing style.
- A letter of intent for employment should be sent after researching the company and position, and before submitting a formal job application, to express your interest and stand out to the employer.