The Ultimate Comparison: Recommendation VS. Reference Letters

After you have made sure you meet all of their needs for the job, they will usually ask you for a list of references they can call. Or, sometimes, your references will write a letter of recommendation that will be sent along with your job application.

The terms recommendation letter and reference letter are sometimes used interchangeably, although they vary in style and function. And it is hard for some to choose whether to write a recommendation or a reference letter. Here is an article to learn more about the differences between recommendations and reference letters.

Differences Between Recommendation Letter And Reference Letter

Since recommendation letters and references have almost the same style and function, it is quite confusing which one is better to use. Here is the list of their differences and their significant purposes:

Recommendation Letter

• Usually, you need a recommendation letter when you apply for an internship or graduate school.
• It is written in a very detailed way about a person’s qualifications, skills, and how they relate to the job or opportunity.
• Strong recommendation letters should be written by professors, advisors, staff, or supervisors who know you well and have a good idea of what you can do. Family members are not a good idea.
• It is needed as part of the required paperwork for college admission and some job listings.
• It’s used to talk about your work performance and academic accomplishments.

Reference Letter

• Reference letters are usually needed when applying for jobs.
• Perfect for sending out multiple applications.
• Only provide employer references if required. Otherwise, bring a physical copy.
• Employers usually need a list of 2-3 professional or academic references who can speak to your talents, experience, and work ethic.
• It is excellent for character evaluations.
• It is given directly to the person who asked for it.

How To Choose Between A Recommendation Letter VS A Recommendation Letter

Here are some steps to help you figure out what kind of letter would be best for your application:

1. Consider why you need the letter.

Consider how much the letter matters to you. A reference letter is ideal if you’re applying for many jobs and want a general recommendation. When you need a professional letter or two of reference for a scholarship or employment, recommendation letters are excellent.

2. Recall the content-structure distinction.

Letters of recommendation are more official and detailed. Your abilities, skills, and talents are highlighted throughout the letter. They may finish their letter by reiterating their support. Reference letters describe your work ethic, leadership, and talents.

3. Prepare your request and choose who will write your letter.

The letter writer should know and write well. They should also have known you for a year and like you. Consider how their strength may aid you. Select a willing participant. Provide resumes and cover letters to assist them in comprehending the letter.

Recommendation Letter Sample

Writing a recommendation letter should be professional-looking to make it a strong letter. Here is the basic format:

• Salutation
• First Paragraph
• Second Paragraph
• Closing Statement
• Signature

You may use the sample letter of recommendation below and edit it.

(First Name, Last Name)

(Your address, Contact number, Email)

(Today’s Date)

(Hiring Manager or Supervisor’s Name)

(Title)

(Company Name)

(Company Address)

(Company City/State/ZIP)

Dear (To Whom it May Concern/Mr./Mrs./Ms.),

I am writing to recommend (complete name of the person you recommend) for (whatever you are proposing).

I’ve known (the person you’re suggesting) since (date) in the capacity of (capacity in which you’ve known the person).

I’ve always known (the person you’re suggesting) to be (characteristics such as “honest,” “loyal,” or “hardworking”).

Based on our shared perceptions, I can safely suggest (the person you’re recommending) for (whatever you’re recommending).

Sincerely,

(Your Name + Signature + Job Position)

Reference Letter Sample

Before you write your letter, this is the general format of a reference letter:

• Salutation
• First Paragraph
• Second Paragraph (you can add more)
• Letter Closing
• Signature

You may edit the sample reference letter template below.

Dear (name of the employer),

I’m writing to tell you about (name of employee). (He/She/They) worked for us at (company name) as a (employee job title) and (reported to me/worked with me) in my position as (insert your job title).

As a worker, (name of worker) was always (insert quality). During his, her, or their time on my team, (he, she, or they) (insert example).

I’ve always put a premium on (the quality of the employee) among my team members, and (employee’s name) never failed to deliver. An example was when (insert example).

(Employee’s name) is a delight to work with, and I wouldn’t hesitate to hire (him/her/them) again.

Feel free to contact me at if you have any more inquiries about (him/her/them) (phone number).

Thanks,

(Your name and signature)

Wrap Up

• Some people use the terms recommendation letter and reference letter interchangeably, but they are different in style and purpose.
• You need a recommendation letter when you apply for an internship or graduate school.
• Reference letters are usually needed when applying for jobs.
• Letters of recommendation are more official and detailed. 
• Reference letters describe your work ethic, leadership, and talents.
• A recommendation letter is needed as part of the required paperwork for college admission and some job listings.
• Only provide a reference letter if required. Otherwise, bring a physical copy.