Medical Examination Offer Letter (Sample and Template Included)

One of the most important phases in the hiring process is ensuring that all candidates or prospective employees are healthy and free of various diseases. This is why most employers work with their employees’ primary care providers (PCPs) or physicians to conduct various tests to guarantee that there are no issues that could become medical concerns in the future.

In this article, we will discuss what a medical examination offer letter is, its purpose, and steps on how to write including its sample and template to help you craft your own. Keep reading!

What is a Medical Examination?

A medical examination, also known as a physical examination, is a standard health procedure used to evaluate vital signs and other physiological factors such as fitness levels, physical capacity, and psychological well-being. It is the act or process of inspecting or testing for disease or abnormality evidence. Inspection, palpation, percussion, and auscultation are all part of a physical examination. A primary care provider will perform this routine test to assess overall health.

What is a Medical Examination Offer Letter?

A Medical Examination Offer Letter is a document sent to a candidate or employee offering a medical examination before moving on to the next stage of the hiring process. This is usually provided by employers to ensure that the candidates are not suffering from multiple illnesses that could affect the other employees and the organization in the future. The employer reserves the right to hire or decline employment after passing the medical examination and meeting certain criteria.

What is its Purpose?

The following are the purpose of writing a medical examination offer letter:

To ensure that employees are physically capable of performing their essential job functions

Many jobs require employees to lift heavy objects, stand for extended periods of time, or perform other physically demanding tasks. Medical examination can assist employers in identifying applicants who may be unable to meet the physical demands of the job.

To eliminate applicants with chronic health conditions

Medical examinations can assist employers in identifying applicants who have chronic health conditions that may raise health insurance costs. Employers can save money on their overall health insurance premiums if these applicants are identified early on.

Furthermore, medical examinations can assist employers in identifying applicants who may require workplace accommodations.

To foster a health and wellness culture

Some employers see medical examinations as a way to foster a culture of health and wellness within their company. Employers can encourage their employees to improve their overall health by requiring all employees to have a physical.

As a result, the organization’s health-care costs will be lower, and the workforce will be more productive. Employers can also identify any potential health concerns an employee may have before starting work by conducting a medical examination. This enables employers to address these concerns and prevent them from becoming a larger issue in the future.

To adhere in state or federal regulations

Employers are sometimes required by state or federal law to conduct medical examinations. However, employers may also choose to conduct this examination even if it is not required by law. This could be because of the nature of the job or because of the company’s safety policy.

To simplify the hiring process

The hiring process can be lengthy and time-consuming. Employers can help to speed up the process by incorporating a medical examination. This is especially useful for jobs requiring heavy lifting or other strenuous activities. Employers can save time in the long run by weeding out applicants who are not physically fit for the job. It’s critical to remember that these tests aren’t just about strength and stamina. They are also concerned with identifying any potential health issues that may impair an employee’s ability to perform their duties.

How to Write a Medical Examination Offer Letter?

To guide you in writing a medical examination offer letter, we provide some steps:

Use a standard header

In writing your medical examination offer letter, it is a good practice to use a standard header that includes date, recipient’s name and address. Knowing how to address a job offer letter properly illustrates professionalism and lets you maintain the hiring manager’s good reputation.

Choose a salutation

A formal salutation at the start of the letter shows respect and allows you to address the candidate correctly. Usually, a salutation such as ‘Mr./Ms./Mrs.’ followed by their surname was adequate. If you are unsure of the candidate’s preferred pronouns, begin the letter with a simple ‘Dear’ followed by their first and last name. While not required, including a subject line allows the recipient to quickly identify the letter.

Inform the candidate regarding the medical examination offer

In the medical examination offer letter, you must inform the candidate about the medical examination that will be conducted in order to advance to the next level of the hiring process and to confirm if the prospective employees are hired.

State a formal conclusion

Provide a brief summary of the letter in the final paragraph and remind the recipient of the next steps. You can also express your excitement about welcoming them to the company by saying that you hope to work with them once they meet the employer’s additional criteria.

Sign off your letter with a signature

Finish the letter with a formal signature, such as ‘Sincerely’ or ‘Best regards’. The formal closing salutation should be used. Include your full name, position within the company, and signature after that.

Sample and Template

We provide a sample and template that can assist you in composing your own medical examination offer letter. If you are clueless about this letter, you’re in the perfect spot!

Sample 1: Medical Examination Offer Letter Template

Here’s a downloadable template of medical examination offer letters that you can customize to draft your own.

[Date]

[Name of the Recipient]

[Address of the Recipient]

Dear [Candidate’s Name],

Good day, Hoping that you’re doing well right now. We sent you this medical examination offer letter on behalf of [company name] to complete the phase of our hiring process as a [job position].

The medical examination that will be conducted will assure that you, including the other applicants, are free from different illnesses that can be a serious concern or case in the future once you’ve completed this process. Moreover, after this examination, you should report to [name, position] to update your status.

Accept our offer and return a signed copy to [insert email address or fax number] by Wed, 31 May 2023 03:02:03 +0000. Please contact me or [title, name] if you have any questions. Thank you once more for your prompt attention to the terms of this offer. We are thrilled to have you on board.

Sincerely,

[Name of the sender]

[Designation of the sender]

[Organization’s name]

Sample 2: Medical Examination Offer Letter Example

Here’s an example of a medical examination offer letter. You can use it as an outline to create your own.

February 15, 2021

Isabella Cortez

123 St. Main Rd, CA

Dear Ms. Cortez,

Good day, and I hope everything is going well for you right now. On behalf of BCE Company, we sent you this medical examination offer letter to complete the phase of our hiring process as a Forklift Operator.

The medical examination will ensure that you and the other applicants are free of various illnesses that could be a serious concern or case in the future once this process is completed. Furthermore, following this examination, you must report to Angelo Javier, Leadman, to update your status.

Accept our offer and return a signed copy by February 20, 2021 to Miraquelle Miraveles, Manager. If you have any questions, please contact me at 111-222-333 or donna.g@email.com. Thank you for your prompt attention to the terms of this offer once more. We are delighted to have you aboard.

Sincerely,

Donna George

HR Recruiter

BCE Company

Conclusion

A Medical Examination Offer Letter is a document that is sent to a candidate or employee in order to offer a medical examination before proceeding on to the next stage of the hiring process.
It is best to use a standard header that includes the date, recipient’s name, and address when writing your medical examination offer letter.
A formal salutation at the beginning of the letter shows respect and allows you to properly address the candidate.
You must inform the candidate about the medical test that will be conducted in order to move forward to the next level of the hiring process and verify if the prospective employees were selected in the medical examination offer letter.
In the final paragraph, provide a brief summary of the letter and notify the recipient of the next steps. Finish with a formal signature, such as ‘Sincerely’ or ‘Best regards’. Closing salutations should be formal.