If you must be absent from work, it is often necessary to notify the appropriate person, such as a manager or human resources representative, of your absence.
Missed work days should be documented so that you can support your team and allow the company to cover your tasks until you return. Knowing what to include in your letter will assist you in communicating absences professionally.
To help you, we provide information on what a leave of absence letter for family reasons is, what to include, how to write one, and samples and templates to help you draft your own.
What Is A Leave Of Absence Letter Due To Family Matters?
A Leave of Absence Letter due to Family Matters is a formal letter written by an employee explaining why he or she must miss work for a specified period of time due to a family matter.
Moreover, an absence letter for missing work due to a family matter covers a wide range of absence reasons, from illness to bereavement. Although family issues can be complicated and diverse, the reason for missing work should not be overly complicated. It is sufficient to provide a brief explanation for the absence as well as the number of days needed.
Different Examples of Family Matter
Here are some conditions for obtaining leave of absence for Family Matters:
- For attending a marriage
- For attending funeral
- Due to a family member’s temporary disability
- For a birth
- For a sick child
- When a loved one is at the end of their life
How to Write This Letter
Here are all of the important points to consider when writing your own letter:
- How many days you will miss work
- The dates you will be absent from work
- Reasons why you need a time off
- How to assign urgent tasks to work colleagues
- If you need to reschedule or cancel an appointment
- If you can be reached by phone or email while you are away
- If your employer requires a doctor’s letter or other supporting documents
What to Include in Your Absence Letter?
The following are a few important points to include in your leave of absence letter due to family reasons:
- The dates and number of days you will be absent from work
- Your concise and clear explanation for missing work
- How have you scheduled your meetings and urgent tasks
- How to contact you if problems arise
- Any necessary verification (doctor’s note, for example)
Sample and Template
Here are examples and templates of leave of absence letters due to family matters that can be used for a variety of reasons.
Letter #1: Sample Letter of Absence due to Family Matter
Melissa Crawford
Staff Accountant
crawford.melissa@gmail.com
June 30, 2022
Dear Alexandra Couper,
Please accept this letter as formal notification of my five-day absence from July 2, 2020 to July 7, 2020. My son Nico is sick with the flu, and I need to be at home to care for him. He should be fine by the end of the weekend. With this letter, I have forwarded his doctor’s note.
I’ve assigned Jacob to handle the AirUnited account report. The account is in order, and he should have no trouble completing the report. I sincerely hope that my absence will not cause any major problems. If you have an urgent matter that requires my immediate attention, please contact me at 977-424-8289 or melcraw@gmail.com.
Thank you for your patience and understanding. Please let me know if you require any additional information about my absence from work.
Sincerely,
Melissa Crawford
Letter #2: Other Sample Letter of Absence due to Family Matters (Different Situation)
Elizabeth Finch
Inventory Control
elizabeth.finch@gmail.com
February 12, 2022
Dear Mr. Santos,
Please accept this letter as formal notice of my absence from February 16, 2019 to February 19, 2019. My beloved mother died suddenly last night of a heart attack.
I sincerely hope that my absence will not cause any major problems. If something urgent comes up, I’m confident that my coworkers can help. If you require my personal attention, please contact me at bethfinch@gmail.com. I will contact you as soon as possible.
Thank you for your patience and understanding during this difficult time. Please let me know if you require any additional information about my absence from work.
Sincerely,
Elizabeth Finch
Letter #3: Absence of Leave Letter for Vacation Template
[Your name]
[Your job title]
[Your Email Address]
[Date]
Dear [Recipient],
Please accept this letter as formal notice of my absence from [date] to [date], totaling a number of days. The reason for your absence.
I’ve assigned a name to handle the urgent task. I sincerely hope that my absence will not cause any major problems. If there is an urgent matter that requires my immediate attention, I can be reached by phone at your phone number and by email at your e-mail address.
Thank you for your patience and understanding. Please let me know if you require any additional information about my absence from work.
Sincerely,
[Your name]
Leave of Absence Letter For Different Scenarios
Key Takeaways
- Knowing what to include in your letter will help you communicate absences in a professional manner.
- An Absence Letter Due to a Family Matter is a formal letter written by an employee explaining why he or she will miss work for a specified period of time due to a family matter.
- You can modify or remove elements from the basic format to suit your needs.
- Remember to keep your letter brief and to the point, only adding to the format to explain how you’ve arranged for your urgent work to be completed.
- Make it clear in your letter if you are unsure when you will return to work.