Resignation Letter for Bad Work Environment

Resignation Letter For Bad Work Environment

Have you ever been in a circumstance where you needed to write a resignation letter due to a negative work environment? It is advised that you should give a professional closure to your working relationship, regardless of the situation or how unhappy you feel as a result of a poor work environment.

A toxic work environment can be exacerbated by an unpleasant or tense working relationship with your superiors or a coworker, as well as abusive language, harassment, and contempt.

Thus, your resignation letter is only expected if you have tried to reach an agreement with your employer to address the poor working environment and it remains the same (no action taken by HR or management) or worse.

This article explains why you might write a resignation letter because of a bad work environment, what you ought to and shouldn’t include, how to write one, and an example.

What Does It Mean To Write A Resignation Letter Due To A Bad Work Environment?

A resignation letter due to a bad work environment is an official letter that states your decision to depart the company due to an unhealthy work environment. If you believe the workplace environment no longer fits you after an incident at work, you may choose to send a resignation letter.

This letter notifies your manager, supervisor, or employer of your resignation and provides justification for your actions. It usually includes additional information, such as your last day of work. 

Reasons To Write This Letter

A bad work environment can reduce your work productivity or can affect your willingness to work and how you carry out your duties. This may have an impact on your efficiency and performance when performing routine work tasks. 

While you may be seeking ways to re-energize yourself for your job, you can also begin your search for a career that meets your professional needs and fulfills you. 

There are several situations in which writing a resignation letter due to a bad work environment can benefit both you and your employer. Here are such: 

  • You may be dissatisfied if your aims and the task of your organization do not align with your values, or if your ambitions and the culture of your organization do not mesh well. In your resignation letter, you can briefly describe your reasons for departing the company, and you can also provide feedback on employee retention attempts.
  • A resignation letter also outlines the specifics of your remaining months with the institution to avoid misunderstandings regarding payments and any outstanding projects. If you explicitly state your resignation terms in your letter, your coworkers and you will find it simpler to transition from your departure from the company.

What To Include Your Resignation Letter?

Here are the details that you should include in composing your resignation letter: 

  • Explanation why you’re leaving your job

Briefly explain the events that led to your resignation. Avoid including too much information, which can send the wrong message. Your justification should provide some insight on why you and your job with the company were not a good fit.

  • Give notice of when is the exact date of your resignation 

Many employers prefer or require at least two weeks’ notice before your last expected day of employment in order to be ready for your resignation. During these two weeks, you can also complete any outstanding tasks and find or train a replacement. 

Avoid putting your last day open-ended or using the general two-week notice without stating the firm date to make it clear for both you and your employer when to expect your departure for any necessary paperwork or final interviews.

  • Acknowledgment 

Express your gratitude for the job offers and other company highlights. This can include friends you’ve made, a network you’ve developed, lessons you’ve learned, or professional accomplishments in your field. 

To avoid appearing negative in your letter, acknowledge that your resignation may have an impact on the organization and show appreciation for what you have accomplished and earned. 

How To Write A Resignation Letter Due To A Bad Work Environment

Keep the following details in your mind as you write your own resignation letter because of hostile work environment: 

  • Consider your reasons for departing

Regard the aspects of the company and your job that led to your resignation and whether you can provide any helpful explanations for your decision to leave.

Make a comparison on what you are doing and receiving for the firm now to what you hope to achieve or receive in the future. By considering these factors, you can decide what details to include in your resignation letter and how many are appropriate.

  • Establish Your Resignation Terms

It is vital to indicate your terms in your formal resignation letter. Consider any outstanding tasks and whether you can finish them in the coming weeks or if you need to train someone to take over your responsibilities. 

Indicate any unused paid time off and extra income you want to cash out before you leave.

  • Format Your Letter of Resignation 

To format your resignation letter, you should use a single-sided letter page document. Entail your contact information, as well as your manager’s, at the top of the page, along with the date of the notice.

The body of your resignation letter should be divided into three paragraphs that outline the reason for your resignation, the circumstances surrounding it, and a request for assistance with the transfer of duties.

  • Maintain A Positive Attitude 

In your resignation letter, you should maintain a positive tone by focusing on what you’ve received from the company and highlighting the positives. Providing recognition and appreciation will more likely to maintain a cordial connection with your management. 

  • Check Your Resignation Letter For Errors

Check your resignation letter for potentially inappropriate language that should be changed or removed. Correct any grammatical or spelling errors, as well as any repetitions or inconsistencies. Ensure that your document’s formatting is clear and that the dates you’ve provided are correct.

  • Submit your Resignation Letter 

You can mail or deliver your resignation to your manager on the date specified in the letter. If you’re sending your resignation letter via email, leave out the header with your contact information and copy-paste the rest of the text into the email body. To ensure that the formatting remains consistent, send the email to yourself first as a test.

Sample and Template

Below is our provided sample and template that you can use as your guidelines when drafting your own resignation letter. 

Template 

Employee’s name 

Your Position 

Company’s Name

Date

Employer’s Name 

Role

Company’s Name 

Dear (Employer’s Name), 

Accept this as my formal resignation from (job title) at (company), effective immediately, with a two-week notice period. (General resignation statement) My last day of work is (date).

(Three to five sentences that briefly describe some of the factors that influenced your decision or the highlights of your time with the company, as well as a sincere apologies for any inconvenience your departure may have caused.)

Please notify me if there is anything I can do to assist the company during this transition. [(Optional) Describe a specific project you want to complete before leaving.] I appreciate the opportunity to advance my career with (company) and wish you every success.

Sincere regards, 

Signature (hardcopy letter only)

Your name 

Sample Letter #1: Resignation Letter Due to Hostility 

Your Name

Street Address

City, State ZIP Code

Date of the Letter 

Recipient/ Employer Name 

Title 

Name of company of organization

Company Address

Dear (recipient’s last name) 

This is to give you notice that I will be leaving my position as [job title] at [name of company] in two weeks, effective [date of writing].

This organization was once a place where I experienced I could advance in a professional manner, and I have. However, the recent promotion I received has resulted in hostility from my coworkers, which has grown more intense with each passing day.

Therefore, I’ve been unable to keep up the work ethic and productivity that earned me the promotion in the first place. As a result, I am unable to continue working at this company, and I apologize for any inconvenience this may cause.

Please know that I am available to help you during this difficult time.

If you need to reach me, please call [phone number] or reply to this email.

Sincerely, 

Signature

(Your name) 

Sample Letter #2: Resignation Letter due to Harassment or Discrimination 

Your Name

Street Address

City, State ZIP Code

Date of the Letter 

Recipient/ Employer Name 

Title 

Name of company of organization

Company Address

Dear (recipient’s last name),

I hereby tender my resignation with immediate effect.

In my last few months with (name of company), I have been subjected to (type of harassment/discrimination) in the workplace on a regular and severe basis.

This fear has disrupted my focus and productivity, as well as harmed my mental health. It has gotten to the point where I can no longer perform the tasks that have been assigned to me. I believe that my experience is an issue that no one should have to deal with on a daily basis at work. As a result, I’ve decided to resign from my position.

If you require any additional information, please contact me at (phone number) or via email at (email address).

Sincerely Yours, 

Signature 

(Your name) 

Sample Letter #3: Resignation Letter Due to Company Culture

Your Name

Street Address

City, State ZIP Code

Date of the Letter 

Recipient/ Employer Name 

Title 

Name of company of organization

Company Address

Dear (recipient’s last name),

I am writing to inform you that I will be resigning in two weeks from [the date of writing]. My previous [employment period] with (name of company) was the most fulfilling of my life. However, as the company struggles to keep up, its values and mine differ more and more. Because my values no longer align with those of the company or my coworkers, I have concluded that I am not anymore a suitable fit for it going forward.

I appreciate the opportunity to work with you and respectfully request that you accept my resignation. I apologize for any inconvenience this may cause. Please contact me at (phone number) and (email address) if there is anything I can do to help with the transition.

Yours Sincerely, 

Signature

(Your name) 

Sample Letter #4: Resignation Letter Due to Dissatisfaction

Your Name

Street Address

City, State ZIP Code

Date of the Letter 

Recipient/ Employer Name 

Title 

Name of company of organization

Company Address

Dear (recipient’s last name),

I am writing to inform you that I will be resigning in two weeks from (the date of writing).

I’ve been with (name of company) for (employment period) and have given it my everything. However, I believe that I have not received adequate recognition or compensation for my efforts, and this discontentment has hindered my work performance substantially.

If I decided to continue working under these conditions, my professional growth would be stifled, and I believe that leaving the company would be best for both me and the organization as a whole.

As a result, I respectfully request that you accept my resignation and express my regret for any inconvenience this may cause. I am making myself available for any assistance you may require for a smooth transition. If I can assist you, please contact me at (phone number).

All the best, 

Signature

(Your name) 

Key Takeaways

  • The majority of employees keep citing a variety of reasons for leaving a bad work environment, such as getting a better job offer, feeling uncomfortable at work, or having a bad boss.
  • Writing and submitting a good resignation letter will assist your superiors in understanding your reasons for leaving the company.
  • There is nothing wrong with leaving a job if it becomes toxic, but it is crucial to do so correctly because mending barricades can have unfavorable long-term implications.
  • Though your letter is all about a bad work environment, still apply professionalism so it can leave a good relationship with your employer and the entire company. 
  • Ensure that you express your gratitude.