Spend More Time With Your Family: How to Write a Resignation Letter for Pregnancy (Maternity Leave) 

People resign from jobs for a variety of reasons, some of which are positive and exciting, such as a pregnancy. 

Pregnancy can be an exciting and hectic time in your life, and you may decide to quit or change jobs to devote more time to your family or for financial reasons. Making the decision to submit a considerate resignation letter is a professional standard that will help your company in adjusting to your absence. 

In this article, we will discuss what to include in a resignation letter due to pregnancy, tips for writing one and examples.

What is a Pregnancy Resignation Letter? 

A Pregnancy Resignation Letter is a document used to inform an employer of an employee’s incipient departure from the company due to pregnancy. The employee’s name, job title, and the date of their last day of work should be included in the letter.

Because this is a formal notification of the employee’s resignation, it is essential that the letter must be courteous and professional.

What to Include in This Letter?

Most resignation letters have the same format. However, additional elements may be required for a pregnancy resignation letter. Here are some details to think about when writing a resignation letter: 

• Heading 

At the top of your letter, include the date you intend to deliver the letter, the recipient’s name, and the company’s name and address. 

If you’re sending your resignation via email, you can leave out the header. Instead, create an email subject line that includes your name and the message’s content. In this manner, the recipient will be able to easily locate the email in their inbox.

Example:

Subject: Resignation Letter Due to Pregnancy- Yassi Villanueva

• Salutation 

Use a salutation and the recipient’s name in your greeting. If you’re writing to someone you know well, such as your boss, you can use their first name in the salutation.

• Body 

You can express your appreciation for your time at the company in the body of your resignation letter. Consider including particular experiences or skills you learned to personalize your letter. 

Your company may also have a dress code that is difficult to adhere to. Inform your manager in your letter of any changes you need to make to continue performing your job effectively.

You can also offer to help with the transition before departing. If you plan to work throughout your pregnancy, your employer may ask you to assist in finding and training a replacement. This makes your exit from the organization much easier and less stressful for your workmates.

• Conclusion 

Thank your employer for the opportunity to work for the company at the end of your letter. Finish with a closing phrase like “Sincerely,” followed by your signature and printed name.

Writing Tips For Drafting Resignation Letter Due to Pregnancy 

Here are some tips to keep in mind when writing a pregnancy resignation letter:

• Maintain a positive tone: If you appreciate working with your boss, try to keep the relationship going by providing your personal contact information. 

If you decide to return to work after a break, having an open line of communication with your previous employer can help you get a job. They may also provide you with a positive referral for future jobs.

• Keep it brief and simple: Your resignation letter should be no more than one page in length. You can discuss the transition in detail with your manager, and your company may conduct an exit interview in which you explain your experience in greater detail.
• Apply professional format: Make certain that your letter follows standard business format. Use a professional font, such as Times New Roman or Calibri, with a size of 10 to 12 to make it easy to read. To fit your letter on one page, use single spacing. Each side should have a 1-inch margin.
• Examine your company’s resigning policies: Review your company’s resignation policy or, if possible, contact your human resources department before submitting your resignation letter. 

You may be required to deliver your resignation within the standard notice period for your company, though there may be exclusions. You could, for example, have a doctor’s note stating that you must resign immediately due to pregnancy complications.

Pregnancy Resignation Letter Examples

Here is a sample of pregnancy resignation letter that you can use as a guide when writing your own: 

Sample Letter #1: Resignation Letter 

Jane Gomez 

456 Main Street

Anytown, CA 4321 

(143)-305-867 

janegomez@email.com

September 07, 2020 

John Sky Director, Human Resources

Johnson’s Dental 

123 Business Rd. 

Business City, NY 12345 

Dear Mr. Sky, 

I’m writing to inform you that due to my pregnancy, I will be leaving my position at Johnson’s Dental.

Despite the fact that this will be a new and exciting chapter in my life, I am very sad to leave my beloved job here.

My contract requires me to give you two weeks’ notice, and my last day will be September 21, 2020. I will have completed my final duties by that day and am eager to help in the recruitment and training of my replacement. For the time being, my plan is to take a few years off to care for my baby, but I hope to return to Johnson’s Dental in the future.

Thank you for your ongoing support, both during my time here and in this new chapter of my life. I’ll keep you posted during my pregnancy and keep hoping to see you at the baby shower!

Best regards, 

(signature) 

Jane Gomez 

Sample Letter #2: Letter of Resignation After Maternity Leave 

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name 

Title

Organization 

Address

City, State Zip Code 

Dear (recipient’s name),

The purpose of this letter is to notify you of my intent to resign my position as(insert title) with (insert company name). As is requested per company policy, I am providing you with (insert number) weeks of advance notice. My last day will be (insert date). 

My reasons for leaving have nothing to do with my job satisfaction (insert company name). I have thoroughly enjoyed working for the company and hope to be re-employed in the future. As you are aware, I recently took maternity leave to give birth to my child and have since determined that balancing (insert full-time or part-time) employment with parenthood is not the best option for me at this time.

Please let me know if there is anything I can do to help with the hiring or training of my replacement. I will make certain that all of my work is completed effectively between now and my last day of employment, and I will provide you with complete project status updates prior to my departure. I wish you and your company continued success.

Regards, 

Signature (hard copy letter) 

Your name 

Sample Letter #3: Letter of Resignation During Maternity Leave 

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name 

Title

Organization 

Address

City, State Zip Code 

Dear (recipient’s name),

As you are aware, I have been on leave from my job since (insert date) due to the birth of my child and now I’m scheduled to return on (insert date). While I fully intended to return to work at the end of my scheduled leave, my plans have changed during my absence. I’ve decided not to come back.

Please accept this letter as formal notice of my resignation from my position as (insert title) with (insert company name), which is effective immediately. I had a great time working for the company, but I strongly believe that staying at home with my child is something I need to do right now.

Please let me know if there is anything I can do to assist with the transition of duties to my replacement. I wish you and your company best of luck.

Sincerely yours, 

Signature (hard copy letter) 

Your name 

Sample Letter #4: Email Pregnancy Resignation Letter 

Subject: Resignation – Name 

Dear Mr. Smith, 

Accept this letter as formal notice of my resignation. My final day of employment will be August 21, 2020. I have decided to stay at home with my child for an indefinite period of time after her birth, and I believe it would be best if you hired someone to take over my responsibilities permanently.

I’ve enjoyed my four years at the company and will miss the teamwork that our department has. I have learned so much from you, in particular, and I am grateful for the opportunities you have provided me.

Please let me know if there is anything I can do to help you during this transition. If you want my advice on finding my replacement, I have a few contacts who I believe would be a good fit here.

Best wishes for the future, and I hope we will be able to collaborate again when I am ready to return to the corporate world.

Sincerely, 

Jane Bourne 

Key Takeaways

• In writing your resignation letter, you must apply the standard business format to keep it professional. 
• It is advisable to maintain a positive tone. 
• Review the company’s resignation policies before submitting your resignation letter. 
• Even if your resignation is sudden or immediate, it is best practice to submit a formal resignation letter.