A resignation letter is an important document to write to your manager when you decide to leave your current job position. Even when you have to leave on short notice for personal reasons, you should still give your employer a formal notice of resignation as a courtesy.
Knowing how to write a resignation letter for personal reasons is essential for keeping a positive working relationship with your former employers.
In this article, we will discuss what a resignation letter is for personal reasons, how to write it, describe what it means to resign for personal reasons and give a few examples of such letters.
What is a Personal Reason Resignation Letter?
A personal reason resignation letter informs your employer or human resources department that you are leaving for reasons unrelated to your job. To keep your professional relationship intact, writing a resignation letter that includes information will help the employer prepare for your departure.
While it is preferable to resign with prior notice, personal circumstances may prevent this from happening. Regardless of the circumstances, you should resign professionally and diplomatically, as you may need to refer to your previous employer when applying for another position in the future.
Why Is This Letter Important?
When deciding to leave a job, it is essential to submit a formal letter of resignation to your employer. Even so, here are some of the reasons why it is important.
- This letter allows you to resign from your position while giving your employer adequate notice.
- Because every circumstance is unique, a resignation letter for personal reasons enables you to include the important details about your departure while remaining as vague as possible about the specifics.
- This can make the transition convenient for you while still getting proper notice to your employer.
- You will maintain your diplomatic and professional demeanor because you may need the employer as a reference in the future.
Examples of Personal Reasons
When deciding whether or not to resign from your job, you may consider a number of personal factors. These are some instances:
- Looking for a new job
- Difficult work environment
- Illness in oneself and one’s family
- Going back to school
- Work schedule has changed
- You dislike your current job position
- Career change
What to Include in This Letter?
A resignation letter should include the following elements:
- Resignation intent statement: Your letter should begin by stating that you are resigning. A resignation template or example to which you can refer will often help you in clarifying your statement and keeping it concise and on-topic.
- Last day of employment: This important information should always be included in a resignation letter. Be aware that nerves and pressure can cause us to forget things, and make sure to include this info.
- Acknowledgement to your boss/ employer: Resigning diplomatically entails thanking your employer, especially if you’ve learned and grown your skill set while working for the company.
- Offer to help with the transition: This part is optional, but resignation letters frequently include an offer to help with the transition by finding and/or training a replacement. This is an exceptional way to end your job in an optimistic way.
- Contact Information: Include your personal contact information, which should be formatted formally.
Steps in Writing a Resignation Letter for Personal Reasons
To write your own resignation letter for personal reasons, follow these ten steps:
- Include your name and address
Begin your resignation letter with your name and address. Providing your phone number and email address is also an option.
432 Whitefield Colony,
- Include the date of resignation
In this part, mention the date in (Month, Date, Year) format. It is the date on which you feel compelled to deliver the letter to the HR department and your manager. This is the date on which you will resign.
- Include the employer’s details
It is essential to include the name of the person to whom you are addressing your resignation letter. You can address the document either to your manager or an HR executive. You can also include the name and full address of your company.
4th Avenue Street Park
- Include a salutation
Begin your letter with a formal greeting or salutation. You must include the recipient’s name. You can use phrases such as Hello (Name) or Dear (Name). Ms, Mr, and Mrs are examples of formal titles.
- Write a brief statement expressing your intent to resign
It is crucial to state clearly that you are writing the letter to express your intention to resign from your current job title. It is not necessary to disclose why you are leaving the job since you are resigning for personal reasons.
You can probably write, “I am resigning for personal reasons that I do not wish to divulge.” If you prefer, you can mention your reason for leaving without providing too much detail, such as, “I am resigning because of an illness that demands all of my time.”
- Mention the last day of your employment
Many jobs may require you to fulfill a one-month prior notice. However, the notice period will differ based on your job role and the company’s policy.
Thus, it is best to review the organization’s policy and reread your job offer letter to ascertain how much notice period you must work. Ensure to include your final day of employment in the first or second line of your message.
- Include an appreciation message
Regardless of how you clearly feel working with your manager and organization, it is always preferable to end on a good outlook.
Include one or two sentences expressing your appreciation for the opportunities and growth you obtained during your time at the company.
- Offer help with the training or transition process
This might not always be an option when resigning for personal reasons. However, it is always a good idea to offer help and support in training new employees or other team members on how to accomplish various tasks.
This act of kindness shows your manager that you are leaving on a brighter note and contributes to the strengthening of your work relationship.
- Provide your contact information
You can also provide your personal email address and phone number if you want to stay in touch with the manager after you leave the company. Your manager may wish to contact you regarding previous work or future advancement opportunities.
- Include your name and a professional sign-off
End your letter with a professional signature such as “Sincerely”, “Thank You”, “With Regards”, or “Yours Truly”. After the signature, include your full name.
If you are giving over the letter in person, leave enough space above your name for your full signature. It is not necessary to sign your resignation letter if you are sending it via email.
Sample and Template
When resigning for personal reasons, start by writing your resignation letter using the template and examples provided below. Choose the sample with which you most identify, or use a combination of the letters, and fill in the blanks with information about your job and circumstance.
Letter #1: Template
Your city, state, and ZIP code
Your phone number (optional)
Your email address (optional)
Employer’s name and title
Name of company
Company address, city, state ZIP code
Dear (employer of HR representative),
I’m sorry to tell you that I’ll be leaving [company name] in two weeks. I am unable to continue carrying out the responsibilities of my role due to unexpected personal problems, and I believe it is in the best interests of the company that I resign. My last working day will be (date of last working day).
This was not an easy choice to make, and I hope that my resignation does not cause any difficulties or inconvenience to you or (company). Please contact me if I can help you find a replacement or provide any other assistance to make the transition as easy as possible for everyone.
Thank you for giving me the opportunity to contribute to your team and for your patience. I’ve enjoyed working for (company) and will remember my time here fondly. I’m hoping we’ll be able to stay in touch. I’m excited to see how (company) develops in the future.
Your signature (hard copy only)
Letter #2: Resignation with more than two weeks’ notice
335 Sunset Ave.
Madera, CA 13547
431- 658- 1537
October 15, 2020
Gerald Rodriguez, Director Sales
Firewall Solutions, Inc.
90876 Business Loop Highway
Madeira, CA 16386
Dear Mr. Rodriguez,
I’m writing to let you know that I’ll be leaving FirewallSolutions 28 days from now. While I’ve thoroughly enjoyed working on your team, a number of pressing personal problems necessitate that I resign my position in order to address them. My last day of work will be November 12, 2020.
I am extremely grateful for all of the opportunities that have come my way. Please give me permission to do whatever is absolutely essential to ensure a smooth transition after I leave. I believe several team members would be excellent competitors for my position, or I would be happy to help find an external substitute.
I’d like to thank you once more for the opportunity to be a part of Firewall Solutions. I hope we can keep in touch and wish you and Firewall all the best in the future.
Signature (hard copy letter only)
Letter #3: Letter of resignation with two weeks’ notice
101 Birchbark Lane
Parkland, New Jersey 95674
October 16, 2020
Sandra Perez, DVM
Parkland Veterinary Hospital
2905 Main Street
Parkland, New Jersey 12345
Dear Dr. Perez,
I regret to inform you that I am formally resigning from my position as a veterinary technician at Parkland Veterinary Hospital. This departure is caused by personal reasons that I do not wish to discuss but that are beyond my control and necessitate my immediate attention. My last day of employment will be two weeks from the date of this letter (October 30, 2020).
Graciously accept my appreciation for the opportunities I’ve had working with you. I will do everything in my power to ensure that everyone in the office has a seamless transition. I’m dedicating the next two weeks to completing all of my tasks. If it is possible before my last day, I would be happy to assist in the training of my replacement.
Please do not hesitate to contact me. My phone number is 591-894-1348, and my email address is email@example.com.
I have fond memories of my time at Parkland. I wish you the best of luck in the future.
All the best,
Your signature (hard copy letter only)
Letter #4: Resignation letter with no notice
143 Cotton Road
Sweetwater, Maine 56395
December 02, 2021
Dr. Julianne Hudson, Director of Library and Information Science
Maine Institute of Information Science
75635 University Way
Sweetwater, Maine 48972
Dear Dr. Hudson,
Kindly consider this letter as my formal resignation from MIIS, effective December 06, 2021, and please accept my deepest apologies for the inability to provide two weeks’ notice. I regret that I must resign immediately due to family matters beyond my control.
I will do everything in my power to complete as much of my work as possible in the meantime to ease the transition for the next participant in the position. Thank you so much for your help and encouragement during my time at the Institute. I appreciate the years of advice you’ve given me and wish you the best in the future.
Signature (hard copy letter only)
Letter #5: Resignation via email
Subject Line: Resignation – Ally Smith
Dear Dr. Jake
This email serves as my official resignation from my position as Nurse Coordinator at Newtown Hospital, which will take effect on March 17, 2019
I cannot express how grateful I am for your help and support over the last six years. Among many other things, my time here has educated me invaluable lessons in healthcare management, collaboration, and time management. I’ll miss working with you and the team and hope to stay in touch. I wish you the best of luck.
Please inform me if there is anything else I can do to help with the transition.
- Although contact information and an email address are optional, it is preferable to include such information in your letter of resignation.
- Even if your resignation is for personal reasons, always keep it professional.
- Always include a statement of gratitude to show your appreciation.
- Offer assistance with the training and transition process so that everything runs smoothly for the rest of the company’s employees.
- Provide the required details in your personal reason resignation letter.
Resignation Letter For Different Scenarios
- Resignation Letter: Everything You Need To Know
- Resignation Letter for Personal Reasons
- Resignation Letter for Health Reasons
- Resignation Letter for Bad Work Environment
- Resignation Letter for Financial Reasons
- Resignation Letter for Pregnancy’ (maternity leave)
- Resignation Letter for Working Abroad
- Resignation Letter for Relocation
- Resignation Letter for Retirement
- Resignation Letter for Starting Your Own Business
- Resignation Letter Email