Depending on which country you are from, you may be required to have a visa to enter a country within the Schengen Area. And one of the requirements to acquire this visa is a cover letter.
In this article, we will cover ways to write a cover letter for a Schengen visa.
What is Schengen?
The Schengen Area nations are a set of European countries between which border restrictions have been removed. Its goal is to ensure the free movement of people following shared standards for managing external borders and combating crime by improving the common judicial system and police cooperation.
The Schengen Area comprises 26 countries and spans all of continental Europe virtually, with the following countries included:
- Austria
- Belgium
- Czechia
- Denmark
- Estonia
- Finland
- France
- Germany
- Greece
- Hungary
- Iceland
- Italy
- Latvia
- Liechtenstein
- Lithuania
- Luxembourg
- Malta
- Netherlands
- Norway
- Poland
- Portugal
- Slovakia
- Slovenia
- Spain
- Sweden
- Switzerland
Why Do You Need A Cover Letter For a Schengen Visa?
A cover letter for Schengen Visa is a mandatory document you need to attach to your visa application when applying for a Schengen visa.
Any information regarding your trip’s cause and intentions to return to your native country is included in your cover letter. In short, your cover letter will serve as a brief description of your Schengen Visa application, and it can speed up your application.
What to Include in your Cover Letter
Now that you understand how crucial your cover letter is to your application. Here is a list of what to include in your cover letter for a Schengen Visa:
- The intention to visit a Schengen country or countries.
- Cost-related evidence. This might be a bank statement or a sponsorship letter from a host-country citizen.
- The relationship with the sponsor and the motivations for sponsoring should be detailed.
- An overview of the applicant’s flight itinerary.
- If an applicant cannot produce any of the required documents, he or she should explain why in the alternative documents (that he or she may have supplied).
- The applicant intends to return home as soon as the purpose is accomplished.
Sample and Template
Now that you know what a cover letter for a Schengen visa application is. Here’s a sample.
(Date)
Immigration Officer
(Embassy Name)
(Embassy Address)
(Embassy Phone Number)
Subject: Cover Letter for tourism to (Schengen Country) of (applicant name) with Passport No. __________________
Dear Sir/Madam,
I would like to apply for a Schengen Visa to travel to (country name) from (enter date DD/MM/YY) to (enter date DD/MM/YY)
The purpose of my trip to (country name) is tourism. I’m looking forward to seeing a variety of tourist spots, including (add locations you intend to see), as well as experiencing the unique cuisines and culture of (country name). Furthermore, I aim to visit the (city name(s)) to guarantee I get the ideal tourist experience.
(Feel free to include your schedule/itinerary and explain on what you want to accomplish.)
I want to stay at the following hotels while in (country name):
- (hotel name and address) – (date DD/MM/YY)
- (hotel name and address) – (date DD/MM/YY)
I am currently working at (company name) with the title of (position) and have got authorization for vacation days for the periods stated above. Furthermore, I will be financially supporting myself for my journey by employing (provide means of finances).
Please find all of the necessary documentation for my Schengen Visa application attached.
I am confident that you will find everything in order. However, if you have any queries or requests, please do not hesitate to contact me anytime.
Thank you in advance for responding positively to my application.
Sincerely,
(Your Complete Name) (Your Address)
Cover Letter For General Tourism
This is a Schengen visa for a tourist who is permitted to enter the Schengen Area for no more than 90 days within 6 months. Here are the things you need to remember when sending a cover letter in applying for a tourist visa:
- You may only apply for this visa to travel or visit Europe for pleasure only.
- When you visit one state in Schengen, you may submit your application at that country’s embassy/consulate/visa center.
- If you’re going to visit more than two states, you may submit your application at the embassy/consulate/visa center of the country in which you will be spending more days or In which you will step in first since you plan to spend an equal amount of days in each.
- You may include a cover letter with your application if you submit it at least 15 days before your intended visit to the Schengen Area. You may apply for a tourist visa to the Schengen Zone three months before your trip.
Here is a sample cover letter you may use:
(Date)
EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY
(Embassy Name)
(Embassy Address)
(Embassy Phone Number)
Subject: (Name) XXXXXXX, Philippines Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy
Dear Sir/Madam,
I would like to apply for a Schengen visa upon my intention to travel to Germany from March 2 to March 28, 2023.
The major reason for my trip is to pay a visit to some friends who live in Germany. However, I am also excited to learn about the German culture and way of life, try the delicious local cuisine, and see the amazing attractions that can be found all around Germany. While here, my friends and I plan to take a vacation to the Netherlands and France to celebrate my forthcoming birthday.
I have been employed at <name of employer> in <address of employer> since July 2018, currently holding the Web Developer position. My company has granted me leave of absence to accompany this trip.
Please, find the following documents to support my visa application:
- (Insert any related documents)
Planned Itinerary:
- (Insert your plan)
I have faith that you will discover everything is OK. Please don’t be hesitant to get in touch with me at any time if you need anything clarified or if you have any queries.
I appreciate your time and look forward to hearing back from you soon.
Sincerely,
<Your Complete Name>
<Your Address>, Philippines
Cover Letter for Medical Visa
It is a cover letter that your doctor must write on your behalf if you are going to visit a Schengen country for medical care.
When writing a cover letter for a medical visa application to the Embassy, please keep the following in mind:
- There must be clarity in the diagnosis.
- Medical professionals must identify the suggested therapy and offer specific details about it.
- Your healthcare professional should give you an expected treatment duration. Treatments that last forever or for an unlimited amount of time will not be permitted.
Here is a sample cover letter you may use:
Current Date
Name of Referring Hospital
Address and Phone
Patient Name
Dear Sir/Madam,
I am writing on behalf of my patient, (patient name here), to demonstrate the medical need for (medication/therapy/equipment in dispute) for the treatment of (the exact diagnosis). Please find in this letter information on the patient’s medical diagnosis and history, as well as a summary of my therapeutic motivation.
Patient’s Diagnosis and History:
(Include information on the patient’s condition and diagnosis and any relevant history.)
Treatment:
(Include information on the treatment and the course of care up to this point, and why the medication/treatment/equipment in question) is required and how you expect it will benefit your patient.)
Treatment Duration:
(Duration of medication/treatment/equipment – maybe 12 months)
Summary:
(Medication/treatment/equipment) is medically essential for this patient’s condition and/or improvement.
Please contact me if you need further information to approve the (medication/treatment/equipment).
Sincerely,
(Name and signature of physician)
Your licensed provider must complete, date and sign the letter.
Cover Letter for Business Visa
When applying for a Business Schengen Visa, you must supply the Embassy with regular papers and a cover letter stating your purpose of travel and itinerary.
Here is a sample you may use:
(Letterhead of Company)
To: Consulate General of (the country of travel)
(Date)
Dear Consul General:
This letter is intended to confirm that Mr./Ms. (Name and last name) currently serves as (job title/position) for our business (company name). Mr./Ms. (Name) has been employed by our firm for the last (years) and will be in (city), (country) from (entry date) to (exit date) for a total of (days) to carry out the following business-related errands:
1. Be as specific as possible in your writing on the international trade that will be taking place.
It is critical that you visit (name of employee) when he is in your nation (name of visiting company and contact details).
Mr./Mrs. (Name) will reside at (hotel name, address, phone number).
I kindly ask for the (visa type) to be issued to Mr./Mrs. (Name and last name) at your earliest convenience.
If you have any more questions, please do not hesitate to contact me.
Thank you so much for your aid.
Sincerely,
(Supervisor signature)
(Name and last name)
(Title)
(Phone number)
Other Related Types Of Letters
- Cover Letter for Sponsorship
You’ll require a sponsorship letter if you don’t pay for your foreign vacation. This letter must be signed by the sponsor. It proves you can support yourself on your journey (for expenses such as accommodation, food, transport, etc.)
Schengen visa invitation letters often mention that you have been invited by a person or organization located in one of the Schengen member states (or abroad).
Key Takeaways
- The Schengen Area nations are a set of European countries between which border restrictions have been removed.
- The Schengen Area consists of 26 countries.
- A cover letter for a Schengen visa is a mandatory document for your visa application.
- A cover letter can speed up your visa application.