An Acknowledgement Letter from Employment is a business letter sent by employers to job candidates informing them of the progress of their application. Companies benefit from acknowledging when they receive resumes and are evaluating a candidate’s application. Sending an acknowledgment letter benefits both employers and job candidates. Learning how to write one can help an organization’s recruiting process.
In this article, We will classify these letters, explain how to write an acknowledgment letter from your employer, and discuss why you might send one, before providing samples and tips to help you write your own.
What is an Acknowledgement Letter from an Employer?
An acknowledgment letter from an employer is correspondence sent by employers to job candidates informing them that their application materials have been received. Frequently, this letter will inform job candidates of the status of their application process.
Acknowledgement letters may inform a candidate that they lack the required qualifications, and that the employer is not considering them for the position. Furthermore, these letters can inform a candidate that the employer has received their application and wants to proceed with an interview for the position.
Importance of Sending an Acknowledgement Letter from an Employer to Job Candidates
There are several reasons why an employer should send an acknowledgement letter to job candidates. These include the following:
- Shows respect to job candidates
Giving job candidates an update on the status of their application shows that you value their time. It is polite to send correspondence so that the candidate can plan accordingly because they may need to continue their job search and look for work elsewhere. This also demonstrates respect for the time and effort required of job candidates when preparing job materials for applications.
- Protect and improve company’s reputation
Many job candidates appreciate receiving confirmation that you have received their application and are reviewing, whether accepting, or rejecting it. This can lead to a favorable impression of the company and its hiring of new employees. A positive reputation encourages candidates to apply and draws more people to the company. The reputation you build based on how you treat job candidates can influence consumer perceptions.
Step-by-Step Guide to Write an Acknowledgement Letter from an Employer
Here are some steps to write an acknowledgement letter from an employer:
- Address the letter to the job candidates
Collect all job candidates’ contact information, which can be found on their applications. If you choose to mail a letter, you can start it like a business letter, with your name and contact information at the top, followed by the job candidate’s address. It is essential to include the date so that the applicant understands how current the information is.
- Inform them about the application’s status
Explain why you’re writing in the body of your letter. This could be to inform them that you’re reviewing their application, that you’d like to interview them, or that you’re no longer interested in their application. Regardless of the status of the job candidate’s application, you can thank them for applying.
- End and close the letter
Give the recipient the option of contacting you for more information when you close the letter. Appreciate them for their time and use a polite letter closing, such as “sincerely,” “best wishes,” or “kind regards,” and invite them to apply for other positions with the company in the future.
Tips in Crafting an Acknowledgement Letter from an Employer
You might find the following hints useful when writing your letters:
- Proofread your letter
An acknowledgment letter from an employer is written in business format and is official communication from the company. It is essential to make sure that the letter accurately reflects the company. Proofread your letter for professional, proper language and spelling or grammar mistakes.
- Organize job applicants’ contact information
When reviewing application forms, collect contact information to make it easier to write acknowledgements to job candidates. It is also beneficial to create separate lists so that you can keep track of which candidates you want to consider further, and which applicants did not meet the requirements. Organizing this information can help you save time when writing acknowledgement letters.
- Make a process
Many job candidates are likely to apply to the company, which increases the number of letters you must write. Creating a process is one way to reduce the amount of time you spend. A process gives implementable and repeatable steps for a project, which can improve efficiency.
Sample and Template
Here is an example and a downloadable template that you can use as your guide along the process of writing this acknowledgement letter.
Acknowledgment Letter from Employer Template
Dear [Recipient’s Last name],
Thank you for your interest in [Company name] and for applying for the [position]. We have evaluated your resume and portfolio and have chosen you among a few other applicants to move forward towards our selection process.
[Company name] is astonished with your application, and we plan on contacting you to set up an interview. If you have any questions, please call my office at [phone number].
Acknowledgement Letter from Employer Sample
March 01, 2021
Dear Ms. Dawson,
Thank you for your keen interest in Golden Plates Co. and for applying for the graphic designer position. We reviewed your resume and portfolio and chose you over a few other applicants to move forward with our selection process.
Golden Plates Co. is amazed with your application and will contact you to set up an interview. If you have any questions, please contact my office at 143-009-01289.
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- Companies benefit from acknowledging when resumes are received and applications are being evaluated.
- An Employment Acknowledgement Letter is a business letter sent by employers to prospective employees informing them of the status of their application.
- Collect all contact information from job candidates, which can be found on their applications.
- In the body of your letter, explain why you’re writing. This could be to let them know that you’re reviewing their application, that you’d like to interview them, or that you’ve decided not to interview them.
- When you close the letter, give the recipient the option of contacting you for additional information. Thank them for their time and use a formal letter.