Presentations are commonplace in meetings nowadays. This feature is not only confined to the corporate setup. Most industries require a slide show or some form of graphic / visual presentation of data, ideas or suggestions (Depending on the nature of the meeting).
The reasons why visual presentations have become so popular are many. They are very easy to understand and remember. Humans rely mostly on their sense of sight. Therefore, visual memories are stored faster and better than memories formed by any other sense. These days making presentations is a lot easier. You do not even need a computer to get started. Your smartphone is enough. Also, you do not need to start from scratch. Many websites offer thousands of templates for you to download.
This article will help you explore some great template options for a circular organizational chart template. Look at these for example –
Example Template #1
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Example Template #2
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Example Template #3
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Why Choose a Circular Organizational Chart Template
Charts can explain data in an effective manner, delivering the necessary information without seeming too heavy or boring. It also takes less time to get the point across and to be understood by the receivers.
When it comes to selecting a circular organizational chart template, you have three options to choose from. First, you can take the responsibility on yourself. This means you must create a circular organizational chart template from the very beginning. Find your own designs and work on their arrangement from scratch. Then you have to type all the information on your circular organizational chart. This will consume a lot of your time.
The second approach involves seeking help. Yes, you could ask a junior, subordinate or intern to do this task for you. All you need to do is brief them about the kind of look you want and handover the data that needs to go on the chart. This method can reflect poorly on your reputation. Your juniors might start disliking you if you make them do your dirty work. It is also possible that the interns in your office have other important tasks to complete. A formal complaint could be launched, jeopardizing the prospects of growth in your career.
Now to avoid the two traps mentioned above, you have a third option. This option is clearly the best and most efficient way to create your circular organizational chart template. To know how just go online and explore the many amazing templates available for you to download. This article is filled with excellent template choices. Here are some more options to check out –
Example Template #4
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Example Template #5
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Example Template #6
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Before jumping on to the factors which influence a good circular organizational chart, you should learn a little about the chart and its uses.
What is an Organizational Chart
An organizational chart is a graphical representation of a company’s hierarchical structure. It includes details such as – the various posts, roles and designations within a company, the relationship between them and the set of responsibilities assumed by each. For example, an organizational chart to expand on the relationship between managers and executives or directors to managers or leaders to workers and more.
Apart from the circular presentation of the organizational structure, there are three more ways to present the same. These are – Matrix representation, Hierarchal (family tree) representation and Flat (or Horizontal) representation.
The first known organizational chart was created somewhere around the year 1854. The credit goes to Daniel McCallum, an American engineer of Scottish descent. The term “organization chart” however was coined in the early 1900s. Since then, newer words have come into use to describe an organization chart such as organogram, organigram and OBS (Organizational Breakdown Structure).
General Uses of a Circular Chart
A circular organizational chart is not limited to the description of a company’s personnel rank structure. It can in fact be used to present any concept or idea with a hierarchical tree consisting of parts, subparts and / or factors.
For example, you can use a circular organizational chart to explain the study of Literature and all of its components. To do this you will put the term “Literature” in the center and surround it with various disciplines like – “Romance”, “Post-Colonialism”, “Victorian”, “Popular Fiction” etc.
You can also use circular charts to explain the effects of a decision or strategy. Take for example – the reduction of your product’s cost. You will place the phrase “Product price reduction” in the center and surround it with various consequences, like – “More accessibility”, “Larger reach”, “Reduction in earnings” etc.
In the next section you will be introduced to the essential details that must be included in your circular organizational chart template.
Important Characteristics of a Circular Organizational Chart Template
The elements of your circular organizational chart template will vary depending on what you want to represent. The chart could be about the structure of your company, or the affects of a business action or the launch of a product and its impact on the market. There is no end to the topics.
But some key details will remain unchanged. The following list explains what you must definitely include in your chart –
· Names, Titles and Headings – To present the structure of your company mention the titles with their respective names (For example – Vice-President: Jane Doe, Manager: John Doe, and so on). If your chart is about an idea or product, write the names properly (For example – Change Chips Package: Designing cost, Focus group response, and so on). When it comes to names, do not forget to add the name of your company and / or your clients’ on the slide. This does not have to be in a huge font. Just place this near the bottom left or right corner. Inserting only the company logos will also do the trick.
· Descriptions and Explanations – Most of the presentation will have to be narrated by you, the presenter. Still, mention all the key points under your titles or headings. These days you often need to share presentations through email. The people concerned can refer to the slide you send to revise all the important points. For example –
· Appropriate Icons and other Graphics – To make your presentation more impactful, think of adding some related icons, logos and images. This will make your slides more attractive and presentation friendly. For example, instead of writing the term “Finance” use a small image of money. During the meeting you can address this image as “Finance” and the participants will understand your point.
Have a look at these good examples for your chart template –
Example Template #7
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Example Template #8
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Example Template #9
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Best Design, Color and Font for Circular Organizational Chart
Now that you understand what essential details must be reflected on your chart, you now need to focus on the appearance of your chart. The success of your presentation will depend on two factors. First is the manner in which you speak and narrate. Second is how attractive your presentation looks.
To enhance the appearance of your slide show, pay attention to these three factors – Design, color and Font Style.
Design and Color
The very appearance of your presentation comes under designing. This includes elements such as graphics, images, drawings, color palette and arrangement. The elements have been explained in detail below –
· Images and Graphics – As mentioned earlier, your presentation should use graphics smartly. This means avoid using multiple words where a single icon can do the trick. For the sake of clarity and navigation, try to use the method of Boxology. In Boxology, you encase every title or written description inside a box and use lines or arrows to indicate the relationship between various boxes. The boxes can be of any shape, but you should preferably go for squares, rectangles or ovals. Keep the circles for key or central points only as they tend to occupy more space.
· Color Palette – To keep things simple, go for a white background. This will allow you to use multiple colors in your text boxes without sacrificing legibility. The same color can be used for related topics. Also, avoid using dark colors for text boxes. If you must use a dark color (or black) then ensure that the text is of a very light color.
· Arrangement and Alignment – Maintain enough space between elements. You can do this by reducing written descriptions to mere words or phrases. Also, do not go berserk with the use of imagery. Keep it to a minimum. Too many images will look distracting.
Here are some more examples of good chart templates –
Example Template #10
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Example Template #11
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Example Template #12
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Example Template #13
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Text Font Style
For formal presentations, keep the font style simple. Your primary aim during a meeting is to pass on important information. So do not go for fancy font styles which may become difficult to comprehend. Some good font styles for a meeting are – Open Sans, Lato, Roboto, Fira Sans, Bentham, Dosis and many more.
Take a look at these circular organizational chart template examples –
Example Template #14
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Example Template #15
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Example Template #16
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Example Template #17
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A circular organizational chart can serve many purposes. When designed properly, this type of chart can create a good impression on the viewers. Remember to go easy on the amount of images or text you put on the chart. Whenever in doubt, check with a colleague you trust. Do your research, work hard and rock that presentation!